Party Management

Successful party is when you have made your guest feel welcome & comfortable, after all "Guests are a form of God" - "Atithi Devo Bhava". A good host is one who can manage party chores efficiently. To help you out, here are few tips:

PRE PLANNING | DURING THE PARTY | AFTER THE PARTY
Pre-party planning
VENUE | INVITATION | MENU | ENTERTAINMENT | DECORATION & CHECKLIST
Theme:
Plan your party keeping in mind The Theme (reason) of the party, which can be - birthday, anniversary, baby birth, topped in exams, business or other achievement, festival, kitty parties, casual or formal get to gather, etc...

Date:
Party need not be arranged on the date of occasion, but select the date convenient for you & your guest. Weekends or a night before holiday are most suggested for any event.

Budget:
Set a budget & stick to it. Allot monetary amount to each item & plan accordingly. A predefined budget will help you to take many decisions such as:

No. of invitee

Venue

Menu

Entertainment

Return gift

Decoration

etc...

 

Number of Invitees:
First list down all the relatives, neighbours, friends & colleagues of all family members. Now short-list them according to decided number. It is advisable to prepare permanent list of near & dear ones.

Venue

Select venue where you can accommodate all invitees, make arrangements for dinner & entertainment, etc. Venue can be:

Home Terrace Open ground Hall Resort
Restaurant Outdoor - garden, beach, etc. Ship Pool / Club

Where ever is the venue take care of:

  • Enough open space for guests to move.
  • Enough sitting arrangements.
  • Separate dinning area.
  • Space reserved for games or entertainment program, if any.
  • Have a designated area for guests' valuables & gifts
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Invitation

Once date & venue is fixed start sending invitation immediately, giving enough time to guest to plan ahead. Guests can be invited by:

Post Phone SMS Email Personal visit
Do not forget to include following points while invitation.
  • Purpose to party.
  • Date, timings & venue address with land marks.
  • Dress code, if any or any special requirement for outdoor party.
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Menu

Delicious food can make your party memorable. While planning menu:

  • Try something new.
  • Along with your choice remember the general taste acceptability.
  • Select items according to theme & age group invited. For family invitation consider every ones choice.
  • For a long party, menu can be divided in parts.
  • Expect few more guests & plan quantity accordingly.
  • Exclusive crockery set shall enhance your delicious food even more.
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Entertainment

Few tips to make your party lively:

  • Playing music according to the age group, mood & theme of the party.
  • Keeping games ready, age wise with properties required & deciding the person to conduct them.
  • Organizing dance or other cultural programs of kids & youngsters, thus providing them platform to demonstrate their talent.
  • Hiring clowns or arranging for magic shows, puppet shows, etc. for kids
  • Arranging for an orchestra, kavi samelan, dayro, plays, etc. for grown ups.
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Decoration & Checklist
  • Before decoration, cleanliness should be the first criteria for consideration. Even if part is held outside the home, visit the venue a day before party & check out for cleanliness.
  • Decoration is important to make our guests feel welcomed.
  • Decoration can be fresh flowers bouquet or some handicraft piece or use of new upholstery or decoration with ribbons & balloons for kids.

Checklist:

List of invitees Camera, roll, batteries Crockery set Upholstery
Decorative articles List of games Properties for games CDs & cassette
First aid kit Return gift, chocolates Help line Emergency light
Personal grooming of every family member - dress, jewellery & other accessories. Contact nos. of concerned people for venue, menu, games, photography, etc.
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During party
It is a party day & take care:
Timely approach:
  • Keep yourself ready at least half an hour before party.
  • Serve food on time.
  • Take care that entertainment programs, if any starts on time.

Behaviour:

  • Always wear a smile, remain calm & enthusiastic to welcome your guests.
  • Do not argue unnecessarily & change the topic if you check out argument elsewhere.
  • Do not be partial to attend guests at a time.
  • Also take care that every guest have their meal & receive their gift.
  • Check out food from time to time, in case of shortage, immediately order from nearby restaurant.
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After party
When the party is over do not forget to make last best impression:
  • Call up every invitee or at least send thanking note along with the photograph.
  • Try to collect comments if possible; this will help you to plan next party.
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