Party
Management |
Successful party
is when you have made your guest feel welcome & comfortable, after
all "Guests are a form of God" - "Atithi Devo Bhava".
A good host is one who can manage party chores efficiently. To help you
out, here are few tips:
|
PRE
PLANNING |
DURING
THE PARTY |
AFTER
THE PARTY |
Pre-party
planning
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Theme:
Plan your party keeping in mind The Theme (reason) of the party, which can
be - birthday, anniversary, baby birth, topped in exams, business or other
achievement, festival, kitty parties, casual or formal get to gather, etc...
Date:
Party need not be arranged on the date of occasion, but select the date
convenient for you & your guest. Weekends or a night before holiday
are most suggested for any event.
Budget:
Set a budget & stick to it. Allot monetary amount to each item &
plan accordingly. A predefined budget will help you to take many decisions
such as:
No. of invitee
|
Venue
|
Menu
|
Entertainment
|
Return gift
|
Decoration
|
etc...
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Number of Invitees:
First list down all the relatives, neighbours, friends & colleagues
of all family members. Now short-list them according to decided number.
It is advisable to prepare permanent list of near & dear ones.
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Select venue where
you can accommodate all invitees, make arrangements for dinner & entertainment,
etc. Venue can be:
Home |
Terrace |
Open
ground |
Hall
|
Resort |
Restaurant |
Outdoor
- garden, beach, etc. |
Ship
|
Pool
/ Club |
Where ever is the
venue take care of:
- Enough open space
for guests to move.
- Enough sitting
arrangements.
- Separate dinning
area.
- Space reserved
for games or entertainment program, if any.
- Have a designated
area for guests' valuables & gifts
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Once date
& venue is fixed start sending invitation immediately, giving enough
time to guest to plan ahead. Guests can be invited by:
Post |
Phone |
SMS |
Email |
Personal visit |
Do not forget to include
following points while invitation.
- Purpose to party.
- Date, timings &
venue address with land marks.
- Dress code, if
any or any special requirement for outdoor party.
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Delicious food
can make your party memorable. While planning menu:
- Try something new.
- Along with your
choice remember the general taste acceptability.
- Select items according
to theme & age group invited. For family invitation consider every
ones choice.
- For a long party,
menu can be divided in parts.
- Expect few more
guests & plan quantity accordingly.
- Exclusive crockery
set shall enhance your delicious food even more.
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Few tips to make
your party lively:
- Playing music
according to the age group, mood & theme of the party.
- Keeping games
ready, age wise with properties required & deciding the person to
conduct them.
- Organizing dance
or other cultural programs of kids & youngsters, thus providing
them platform to demonstrate their talent.
- Hiring clowns
or arranging for magic shows, puppet shows, etc. for kids
- Arranging for
an orchestra, kavi samelan, dayro, plays, etc. for grown ups.
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- Before decoration,
cleanliness should be the first criteria for consideration. Even if
part is held outside the home, visit the venue a day before party &
check out for cleanliness.
- Decoration is
important to make our guests feel welcomed.
- Decoration can
be fresh flowers bouquet or some handicraft piece or use of new upholstery
or decoration with ribbons & balloons for kids.
Checklist:
List
of invitees |
Camera,
roll, batteries |
Crockery
set |
Upholstery |
Decorative
articles |
List
of games |
Properties
for games |
CDs
& cassette |
First
aid kit |
Return
gift, chocolates |
Help
line |
Emergency
light |
Personal
grooming of every family member - dress, jewellery & other accessories. |
Contact
nos. of concerned people for venue, menu, games, photography, etc.
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It
is a party day & take care:
Timely approach:
- Keep yourself
ready at least half an hour before party.
- Serve food on
time.
- Take care that
entertainment programs, if any starts on time.
Behaviour:
- Always wear a
smile, remain calm & enthusiastic to welcome your guests.
- Do not argue unnecessarily
& change the topic if you check out argument elsewhere.
- Do not be partial
to attend guests at a time.
- Also take care
that every guest have their meal & receive their gift.
- Check out food
from time to time, in case of shortage, immediately order from nearby
restaurant.
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When
the party is over do not forget to make last best impression:
- Call up every
invitee or at least send thanking note along with the photograph.
- Try to collect
comments if possible; this will help you to plan next party.
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